Where’s my email gone? Part 2

Keep it safe ‘Dave’

PART 2 of 2

At some point in time you may need to restore some data. Depending on what level of backup you have, you can go as far as restoring one single email that Dave in accounts sent you about your expenses being approved – or an entire inbox. The key thing is that it’s backed up in the first place for you to be able to call upon it if you need it.

That snow shovel you bought in 2012 seemed like a good idea at the time, yet it sat in the garage for 4 years before you needed it twice in as many months to avoid being snowed. Ok, this is hypothetical and not strictly business critical, but you see the point. You never know when you’ll need it, or what for, but the ability to call upon it when you do need it not only gives you daily peace of mind that everything you’re working on is safe, but heaven forbid any dispute arises or you desperately need the contents of a file from yesteryear, you can call upon it.

Who do you trust (make it nobody!)

Email can be our best friend, but it can also be our enemy. Although there are plenty of measures in place, various authentication methods required, it’s still possible to spoof an email address, to pretend to be someone you’re not. This opens you up (no pun intended) to susceptibility in as far as you trust your emails, and if it looks authentic, you may well trust it. This is the most common form of hacks, as it gets straight to the heart of the matter – your inbox.

The prevalence of Ransomware, and recently the RansomCloud attacks shows that no matter where your data is stored (RansomCloud hacks cloud stored data) you’re never too far from danger.

It’s hard to write this without it sounding like scaremongering, but trust me when I say the threats are real whether we tell you about them or not. The important thing is that we’re all educated in this field.

Let common sense prevail…

A mixture of common sense, good email protection, backup and restore will see you ok. We can’t all be experts, and even we are learning all the time as the threats become more elaborate, or simply change tack. We need to know the signs, if it looks too good to be true, it normally is, if it seems odd or the email address doesn’t match up, or it’s written terribly, think twice before opening.

If the worst should happen, you need to make sure that you can pull the plug and start again, and that’s where your backup and restore plan comes in to play. If you don’t have said plan yet, let’s get you one.

Give us a call on 01865 989 144 where we can give you advice and discuss your options, or pop in and see us and we’ll offer you a cup of tea and a hob nob to boot.